As a part of the University’s ongoing efforts to reduce the spread of COVID-19, all UW academic personnel who come to a UW campus are required to complete a daily Working On-Site COVID-19 Symptom Attestation, beginning on May 5, 2020. Attestations are required when individuals come to their work-site for any reason and for any length of time.

The following requirements apply to all academic personnel including faculty, librarians, medical residents and fellows, postdoctoral scholars, and academic staff (APS 40.1). Individuals who have courtesy appointments (unpaid academic) with the UW, stipend recipients, and others who work on-site at UW, but are not employees, are also subject to these requirements. Requirements related to staff and student employees are summarized elsewhere.

Requirements for academic personnel who work on-site

Academic personnel who work on-site at a UW work location are required to:

  • Attest that they are symptom-free each scheduled work day.
    • If individuals are experiencing symptoms and therefore do not complete the attestation, they must stay away from their UW on-site work location. In this case, individuals should follow their department/unit’s typical process to either take the day off or work from home when ill, as applicable.

Whether individuals are working on- or off-site, academic personnel who are not medical center employees must:

  • Contact the Environmental Health & Safety (EH&S) Employee Health Center at covidehc@uw.edu or 206-685-1026 if:
    • Diagnosed with COVID-19;
    • Instructed by a healthcare provider to self-isolate because they are experiencing COVID-19 symptoms;
    • They experience COVID-19 like symptoms; and/or
    • They have been in close contact with someone who has COVID-19 (even if not experiencing symptoms).

Academic personnel who are medical center employees should contact their respective employee health centers, under the same circumstances outlined above:

Work Location Contact Information
Harborview Medical Center Harborview Medical Center HMC Employee Health | ehshmc@uw.edu | 206-744-3081
UW Medical Center – Montlake  Employee Health | emhealth@uw.edu | 206-598-7971
UW Medical Center – Northwest jogates@uw.edu | 206.668.1625
Seattle, Bothell, and Tacoma campuses EH&S Employee Health Center | covidehc@uw.edu |206-685-1026

Completing the attestation

On each scheduled work day, academic personnel who are expected to report to a UW work location must complete an attestation to confirm they are not experiencing any of the symptoms outlined in the attestation. The attestation should be completed before coming to work. Individuals who lack the technology needed to complete the attestation before coming to work should work with their department/unit to identify the best means for completion. (For academic staff who track their time: the time to complete the attestation will not be considered work time unless it is done at work).

Attestations are available in Workday for all academic personnel.

Note: Academic personnel who work at the Medical Centers should complete their daily attestation when they arrive at their work location following UW medical center procedures. For academic personnel working in the medical centers and on campus, please work with your supervisors to confirm the appropriate attestation approach.

Experiencing symptoms

Academic personnel who do not complete the attestation because they are experiencing symptoms should do the following:

If the individual is at home, they must:

  1. Remain at home and not go to work when sick, even if the symptoms are mild.
  2. Notify their supervisor according to their department/unit’s procedures.
  3. Contact their health care provider by phone.

If the individual is already at work, they must:

  1. Inform their supervisor that they are experiencing COVID-19 symptoms, leave work, and go home.
  2. Contact their healthcare provider by phone.

Whether the individual is at home or at work, they should contact EH&S Employee Health Center at covidehc@uw.edu or 206-685-1026 if experiencing the symptoms outlined in the attestation. EH&S can help facilitate COVID-19 testing through UW Medicine. Medical center employees should contact their respective employee health centers.

Academic personnel may return to work on-site once they can attest they are not experiencing symptoms and have notified their supervisor that they are able to return. Academic personnel who have COVID-19 may return to work on-site per the public health guidance provided by the EH&S Employee Health Center or their health care provider. Other individuals who have experienced symptoms may return to work on-site 72 hours after fever ends, without the use of fever-reducing medications.

Information for supervisors

Academic personnel who do not complete the attestation due to symptoms

If your academic personnel directly inform you that they are experiencing COVID-19 symptoms or they do not complete the attestation because they are experiencing symptoms, instruct them to:

  1. Go home, remain at home, or work from home.
  2. Request appropriate time off, if not teleworking.
  3. Contact their healthcare provider by phone.
  4. Contact the EH&S Employee Health Center at covidehc@uw.edu or 206-685-1026. Medical center employees should contact their respective employee health centers.

If you receive information that one of your academic personnel is exhibiting COVID-19 symptoms or you observe it yourself, discuss with that individual what was observed, and if they acknowledge having the symptoms, instruct them to go home, contact their health care provider, and notify EH&S Employee Health Center. EH&S Employee Health Center can facilitate testing through UW Medicine.

If that individual provides a rationale for the symptoms, such as seasonal allergies, determine whether the response is reasonable in relation to what has been observed. Contact the EH&S Employee Health Center (or other respective employee health center) if you need assistance making the determination in whether this person should go home/work from home.

Monitoring attestations

While the primary responsibility for adhering to these attestation requirements lies with each individual academic personnel, supervisors with academic personnel working on-site are expected to monitor attestation completion on a regular basis. They must follow-up with individuals who are expected to be working on-site, have not completed their attestation, and have not requested or been approved for any time off. For departments/units whose academic personnel are attesting in Workday, use the COVID-19 Attestation Daily Audit for Managers R0654 report.

Refusal to comply with requirements

These requirements are in place to comply with the direction of federal, state, and local authorities, and, more importantly, are in place for everyone’s health and safety. Departments/units should ensure all of their academic personnel have a thorough understanding of these requirements. If an individual refuses to complete the attestation, the supervisor must:

  • Direct the individual to go/stay home.
    • Supervisors may consult with your dean’s or chancellor’s office about any additional steps, consistent with the policies and procedures associated with the individual’s academic personnel type (i.e., faculty, librarians, medical residents and fellows, postdoctoral scholars, or academic staff).
    • Deans and chancellors may contact the Office of Academic Personnel for assistance, if needed.

Any individual’s refusal to complete the attestation will be treated as a performance or standard of conduct issue.

Note: If supervised staff or student employees refuse to complete their attestations, you should contact that person’s assigned human resources consultant (HRC). More information about requirements for staff and student employees may be found here.

Resources

DOSH Directive 1.70
Leave Under the FFCRA (Academic Personnel)
COVID-19 Health & Safety Resources
Environmental Health & Safety