On August 18, 2021, Governor Inslee issued Proclamation 21-14.1, requiring all workers of Washington higher education institutions to be fully vaccinated by October 18, 2021 as a condition of employment/appointment unless a documented medical or religious exemption is approved.

The proclamation applies to all UW workers whether on-site or remote, however the information on this page applies to faculty, librarians and other academic personnel.

Faculty, librarians and other academic personnel who don’t comply with the vaccination requirement or receive an approved exemption will not be able to engage in work for the University of Washington after Oct. 18, 2021 and will be subject to separation from the University of Washington in compliance with provisions of relevant policies and labor contracts.

Therefore, it is important to take action as soon as possible.

If You are Fully Vaccinated

If you are fully vaccinated and have already completed your attestation, thank you.

If you are fully vaccinated, but have not yet completed the vaccination attestation in Workday, please do so as soon as possible. Failure to verify vaccination status is a violation of University policy and may impact the terms of your employment after the state-imposed deadline of October 18, 2021.

If You are Not Yet Vaccinated

The University strongly encourages all workers to get vaccinated as soon as possible. There are many local places where you can be vaccinated, including UW Medicine, doctor’s offices and pharmacies.

Deadline

Workers must be fully vaccinated to meet the requirement. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. To meet the deadline, workers will need to receive the second shot of a two-shot vaccine regimen or the single shot of the one-dose regimen no later than October 4, 2021.

Workers should pay attention to dose timelines to ensure they are able to receive the last dose of the selected vaccine regimen at least 2 weeks prior to the deadline.

Exemptions

If you completed the attestation by claiming a medical, religious, or philosophical exemption, additional steps are now needed to meet state requirements.

The Governor’s proclamation allows for reasonable accommodation for medical or religious reasons as outlined below. A philosophical reason is no longer an acceptable exemption reason. Workers who previously attested to a philosophical exemption are required to provide proof of a COVID-19 vaccine or may request a medical or religious accommodation, if appropriate.

Instructions on how to request exemptions are included below.

Medical Exemption

A request for an exemption from the vaccination requirement may be made as an accommodation due to an underlying medical condition and/or disability that prevents the worker from receiving an authorized COVID-19 vaccine. Workers requesting a medical exemption from the vaccination requirement are required to have their healthcare provider complete a statement that includes the anticipated duration of the need for accommodation.

Religious Exemption

A request for an exemption from the vaccination requirement as an accommodation for a worker who has a sincerely held religious belief, practice, or observance that prevents them from being vaccinated against COVID-19. Workers requesting a religious accommodation are required to provide the UW with a statement explaining how their religious observance, practice or belief necessitates the request for accommodation and prevents the worker from receiving an authorized COVID-19 vaccination.

The proclamation expressly prohibits providing accommodations that are known to be based on false, misleading, or dishonest grounds or information; and/or are based on the personal preference of the individual and not on an inability to get vaccinated because of a disability or a conflict with a sincerely held religious belief, practice, or observance.

Verification of Vaccination Status

Watch your email for instructions from your unit on when and how to complete this process, which is set to launch the week of September 20.

Impact on Employment/Appointment

Workers, as defined in the Governor’s mandate, who are unable to provide proof of being fully vaccinated or are not approved for a medical or religious accommodation will not be able to engage in work for the University of Washington after Oct. 18, 2021 and will be subject to separation from the University of Washington in compliance with provisions of relevant employment policies and labor contracts.

Questions

For academic personnel-related questions not addressed above, follow up with the Office of Academic Personnel at acadpers@uw.edu.