Units can identify academic personnel needing Second Year Reviews by running the Workday report Appointments Missing Academic Review Dates.

The Academic Review Date (commonly referred to as the Second Year Review Date) happens spring quarter of these individuals’ second year of service (fall quarter of third year for Sr. Assistant Librarians).

Please follow these steps to update the Workday “Academic Review Date” field for all employees on the report:

  1. Go to the employee’s Workday profile. Click the Academic field on the left-hand side of the screen, then click Update on the far right of the academic appointment in your unit.
  2. In the Start Date field, enter the start date of the appointment which is being updated (e.g. if an Assistant Professor’s appointment began on 1/1/2020, enter 1/1/2020 in the Start Date field). Do not enter any other date for this step!
  3. In the Reason drop down menu, choose the following reason for this appointment change: Update Academic Appointment > Update Academic Appointment > Revision/Correction
  4. Enter the correct Academic Review Date. The field is located under Additional Appointment Information on the bottom left of the screen. The Academic Review Date occurs on 3/16 of the second year of their initial appointment (10/1 of the third year for Sr. Assistant Librarians).
  • Example: If an Assistant Professor started on 9/16/2020, their academic review date would be 3/16/2022.

If you are not sure what date should be entered for an individual based on their appointment start date, please reach out to your AHR specialist.

Once the Academic Review Date has been entered, write “Academic Review Date Correction” in the comments field, then click Submit.


Continue to Next Step: Run “Academics with Approaching Second Year Review Dates” Report