Public Records Responsibility

The University of Washington is subject to the State of Washington’s Public Records Act. As a member of the University’s Faculty, you are required to fully assist the University in responding to requests for public records. This includes promptly responding to all requests for assistance from the University’s Office of Public Records and Open Public Meetings, which has oversight responsibility for ensuring that the University complies with the Public Records Act.

When the Office of Public Records and Open Public Meetings asks you to search for records responsive to a public records request, you must undertake a complete search for any and all records described in the request, including electronic records and records stored off-site in facilities such as those run by Records Management Services.

All records you identify that are responsive to a request must be provided to the Office of Public Records and Open Public Meetings. This includes records you consider confidential, documents that may be covered by the attorney client privilege, documents that have passed their retention period but have been retained, or documents that could have been disposed of per contractual obligations but were not.

When the University receives a public records request, all records maintained in any format, hard copy, electronic or otherwise, that are potentially responsive to a public records request must be maintained and may not be destroyed or altered, until the University has fully complied with the request.

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