Academic Personnel

Prior Service Credit – Librarians

Transferring Leave Balances & Sick Leave Reinstatement

Annual and Sick Leave Transfer – Employees who work for another Washington state public institution of higher education, or for another Washington state agency, are eligible to have their current qualifying annual and sick leave balances transferred to the University of Washington when they accept University of Washington employment without a break in service.

Transfer of Sick Leave Only – Employees who work for a public educational service district are eligible to have their current qualifying sick leave balances transferred to the University of Washington when they accept University of Washington employment without a break in service.

Sick Leave Reinstatement – UW librarians who formerly worked for the University of Washington, for another Washington state public institution of higher education, or for another Washington state agency, and who are hired into a classified non-union, a contract classified, a professional staff, or librarian job are eligible to have their previous sick leave balance reinstated within three years of termination from state employment.

If you are newly hired into a UW job from another Washington state public institution of higher education, another Washington state agency, or an educational service district, or if you have previous Washington state or University of Washington employment, take the following steps to request that you be credited with qualifying leave balances from your former employer.

  1. Download and complete the “Request for Crediting of Previous Washington State Employment” form.
  2. Send the completed form to Academic Human Resources for processing.

After receiving the completed request, Academic Human Resources staff will verify your eligibility, and send a copy of the finalized crediting form to you and your department’s leave record keeper.

After you receive notice that your request for previous service credit has been authorized (including leave transfer is requested), contact your department’s timekeeper to be sure that your work/leave record is adjusted in Workday to accurately reflect the information on the completed crediting form. For Workday help, contact the Integrated Service Center (ISC).