Academic Personnel

Holidays/Holiday Credit – Librarians

There are 11 paid holidays per year – ten (10) designated holidays and one (1) personal holiday. See the University’s holiday calendar for the complete holiday schedule.

Full-time (100% FTE) librarians receive eight (8) hours of regular pay for each holiday, including the personal holiday. Part-time librarians who work at least half time (50% FTE) receive pay for holidays at a rate proportionate to the percentage of their appointment (e.g., half-time librarians receive four (4) hours of regular pay for each holiday).

Eligibility

All monthly-paid librarians are entitled to regularly scheduled state holidays and a personal holiday. Librarians are eligible to be paid for the holiday if they are in pay status for the entire work shift on the work day preceding a holiday.

Librarians who hold appointments of less than 12 months during the calendar year are eligible to receive only those holidays that fall within their appointment period.

Holidays, Holiday Credit, and Alternate Schedules

Employees who work anything other than Monday through Friday, eight (8) hours per day are considered to work an alternate schedule. Working an alternate schedule requires special attention to holiday-related leave accounting because a holiday can fall either on an employee’s scheduled day off, or on a day when the value of the holiday to the employee (e.g. eight (8) hours) is less than the time the employee normally works the day of the holiday (e.g. ten (10) hours).

If a holiday falls on an employee’s regularly scheduled day off, the employee receives holiday credit (holiday compensatory time) for later use that is equal to the appointment’s percentage of full time.

If a holiday falls on a day that the employee would normally work more time (e.g. ten (10) hours) than the holiday’s hourly equivalent value (e.g. eight (8) hours) there are special holiday time accounting considerations. See Holiday Leave Record Keeping for examples.

Holiday Credit Use Deadlines

All accrued holiday credit must be used or paid annually by June 30. The balance of unused holiday credit should be used or paid if an employee moves from one job to another within the University or when terminating from University employment.

Requesting Use of Holiday Credit

Contact your unit administrator for guidance about the leave request process.

Requesting an Extension for Holiday Credit Use

Contact your unit administrator for guidance about the extension request process.