Eligible faculty, academic staff and senior fellows/trainees are eligible to use up to 90 calendar days of paid sick leave each academic year. Paid sick leave will not be approved in excess of what is authorized by the employee’s healthcare provider. Paid sick leave is usually taken at the same time as Family and Medical Leave Act (FMLA) leave. If paid sick leave is taken as part of a reduced work schedule, partial days will be counted as full days.
- Those employed on a 9-month service period are eligible for paid sick leave during the instructional year (9/16 through 6/15), and during summer quarter (6/16 through 9/15) if scheduled to receive summer salary.
- Those employed on a 12-month service period (7/1 through 6/30) are eligible year-round while in active paid status.
- Paid sick leave may not exceed 90 days during the period July 1 to June 30. If a leave begins prior to July 1 and crosses over into another academic year, the paid sick leave shall not exceed 90 days with respect to the illness or disability for which such leave was granted.
Paid sick leave covers:
- Your own serious health condition as defined by the FMLA.
- Temporary disability due to pregnancy, childbirth, or recovery therefrom.
- To care for a family member with a serious health condition as defined by the Family Care Act.
Paid Sick Leave Request Process
- The employee notifies the unit that they plan to take a leave of absence.
- The employee and their healthcare provider complete the appropriate leave certification form (based on the reason for the leave) and submit it directly to Academic Human Resources (AHR).
- AHR notifies the unit and the employee of eligibility for paid sick leave.
- The unit enters the appropriate paid sick leave dates in payroll.
Adoption and foster care
FMLA-covered leave for the placement or adoption of a child may not qualify for paid sick leave. If your newly placed or adopted child has a serious health condition, you may be eligible to take paid sick leave for the period of time authorized by a healthcare provider, up to 90 days.
Parental leave for parent other than birth parent
Paid sick leave may only be used for the period of time prescribed by a healthcare provider to care for a newborn with a serious health condition, or to care for a spouse/partner during her period of incapacity due to pregnancy or childbirth.
The University continues to pay the employer portion of health benefits coverage during an approved sick leave. Employees are responsible for any insurance co-payments, extra premiums to cover family members, life insurance, long-term disability insurance, parking fees, or other payroll deductions.
If a leave extends beyond the period covered by paid sick leave, contact the benefits office to confirm eligibility for benefits continuation.
Return to Work
If you return early from sick leave, you may be asked to submit a new healthcare provider statement authorizing your return to work.