Assistant Professor

Appointment Details

  • Title: Assistant Professor
  • Job Class Code: 0116
  • Service Period: 9 or 12 months
  • Appointment Criteria: Must be appointed at a minimum of 50% FTE. Appointment with the rank of Assistant Professor requires a demonstration of teaching and research ability and requires completion of professional training (Faculty Code Section 24-34A-1)
  • Duration of Appointment: The initial appointment is for a three-year term. The length of the second term of appointment varies according to the percentage of appointment (Faculty Code Section 24-45D):
    • 90%-100%: three years
    • 70%-89%: four years
    • 60%-69%: five years
    • 50%-59%: six years
    • In all cases, the mandatory review for promotion (and tenure) must be made during the last year of the second appointment term.
  • Voting Rights: Yes, with 50% or more appointment. (Faculty Code Section 21-32A)
  • Earn types: REG, SUM, PDR, E/C, LWO, S/L, TPS, ADS, ENS, MLP
    • WOS may only be used for an unpaid joint appointment
    • DPP may only be used in School of Dentistry
  • Salary Floors: Must meet University minimum.
  • Eligible for Promotion and Tenure: Yes. Primary appointment must have at least 50% tenure. If there is a joint appointment, the tenure can be allocated in one of the following ways:
    • 50-100% in the primary unit, 0% in the secondary unit
    • 67% in the primary unit, 33% in the secondary unit
    • 50% in the primary unit, 50% in the secondary unit
    • In a situation where the split is between a 9-month appointing unit and a 12-month appointing unit, the 9-month appointing unit must be the primary unit
  • Competitive Recruitment Required: Yes
  • Full Time/Part-time: Both. Minimum appointment is 50% FTE. The percentage of appointment must be clearly documented at the time of hire.

New Appointment Details

  • Educational Requirements: Must have a terminal degree in an applicable field
  • Documentation Required:
    • Dean/Chancellor’s letter to President recommending appointment must include:
      • Rank/Title
      • Start date
      • Service period (either 9 or 12 months)
      • Full-time rate of pay
      • Appointment FTE
    • Chair/Director’s letter to Dean/Chancellor recommending appointment must include:
      • Faculty vote
    • Offer letter
    • 3 letters of recommendation
    • Curriculum Vitae
    • UW Biography Form
    • Academic Human Resources Ad Approval Notice
    • Copy of online job advertisement from the Chronicle of Higher Education or appropriate print journal
    • Applicant Flow Confirmation Page
    • Visa documents, if applicable
    • Background Check documents, if applicable
  • If a joint appointment is being granted at the time of hire, the following documents are also required
    • Chair/director or dean’s/chancellor’s letter from new joint unit recommending the appointment
    • Concurrence from dean/chancellor of home unit’s school for a joint appointment
    • Faculty vote (including: for, against, abstaining, absent, and total number of eligible voters)
    • Joint Appointment Tenure (Eligibility) Allocation Confirmation, if tenure eligibility is being awarded in joint appointment
    • Joint Appointment Tenure (Eligibility) Agreement, if tenure eligibility is being awarded in joint appointment
    • MOU if applicable
  • Email approval from Academic Human Resources must be received by the hiring unit prior to entering the appointment in OPUS. This email approval must be included in the notes section of the PERM

Promotion Details

  • A faculty member has tenure if he/she has held the full-time rank of Assistant Professor for seven years and has not received a termination notice. Therefore, Assistant Professors must be reviewed in the last year of the second appointment term (normally the sixth year of a tenure-track appointment, although this may differ if the appointment is part-time). The granting of tenure and the promotion to Associate Professor are combined into one action for the departmental vote and recommendation. (Faculty Code Section 25-32A-2)
  • Adjustments in mandatory renewal year or promotion/tenure year:
  • The counting of appointment years may be adjusted in two ways:
    • First, if a faculty member takes a leave of absence during the academic year, their mandatory renewal and promotion/tenure dates are extended by one year if: the faculty member takes a leave of absence that is both (1) more than 50% time and (2) more than six months in length during an academic year.
    • Second, a faculty member who becomes a parent is automatically eligible to receive a one year extension in the count toward renewal and promotion/tenure (with a possible extension of a second year).
    • To activate the extension, the faculty member should send a requesting memo through their department chair and Dean’s Office to the Office of Academic Personnel.
  • Promotion (and tenure) may be recommended prior to the mandatory year; however, the candidate must have a strong, clearly demonstrated record of achievement in order to merit approval of an early promotion.
  • Possible recommendations at time of promotion/tenure:
    • Three alternative actions may be taken concerning promotion (and tenure) when reviewed in the mandatory year (Faculty Code Section 24-41):
      1. Recommend approval.
      2. Recommend denial. The candidate’s appointment is then extended to a seventh and terminal year. Reconsideration of promotion/tenure in the seventh year is not allowed.
      3. Recommend postponement of the decision (the unit must specifically vote on a motion for postponement). A postponement can be made only in the sixth, mandatory year. In such cases the candidate is notified in writing by the Dean that if promotion/tenure is not approved in the seventh year, the appointment will terminate at the end of the second succeeding academic year (the eighth year of appointment).
  • Promotions recommendations are due to Academic HR by December 15.

Reappointment Details

  • Reappointment normally occurs during the second year of a three year term. There are three decisions that can be made (Faculty Code Section 24-41):
    1. Recommend renewal of the appointment.
    2. Recommend non-renewal of the appointment, with termination at the end of the third year.
    3. Recommend postponement of the decision for one year (the unit must specifically vote on a motion for postponement). In such cases, mandatory promotion/tenure consideration in the sixth (or final) year still applies. After a postponement, the department must consider the appointment renewal again in the third year of the candidate’s initial appointment. If, in the third year, a decision is made to not reappoint, the candidate’s appointment is extended to a fourth and terminal year.
  • Reappointment documentation: Reappointment decisions must be communicated in writing to an Assistant Professor before the end of the year in which the decision is mandatory.

Termination Details

  • Emeritus Eligibility: N/A
  • A faculty member has a professional obligation to give a written notice of resignation at the earliest possible opportunity. Normally such resignations should be given at least three months prior to the termination date, or within 15 days of notification of terms of a reappointment, whichever occurs later, and should ordinarily become effective at the end of an academic year (Faculty Code Section 24-56A)
  • The unit should forward the resignation letter and Chair/Director/Dean’s letter of acceptance to AHR.
  • Termination action needs to be entered in OPUS.