New Appointment Packet Checklist

Submit the originals in one packet in the order listed below. All items must be received in and approved by the Office of Academic Human Resources (AHR) prior to the entering the appointment on-line, or processing visa requests or requests for moving expenses. Email approval from AHR must be received by the hiring department prior to entering the appointment in OPUS. AHR email approval must be included in the notes section of the PERM.

Required New Appointment Documentation

Titles that Require a Competitive Recruitment

  • Original dean/chancellor’s letter to president recommending appointment should include:
    • Title
    • Start date and service period
    • Salary
  • Original Chair/Director’s letter to dean/chancellor recommending appointment should include:
    • Faculty vote including:
      • Number of faculty eligible to vote
      • Total vote in favor of action
      • Total vote against action
      • Total voters absent
      • Total voters abstaining
  • Original offer letter
  • 3 letters of recommendation
  • Curriculum Vitae
  • UW biography form, signed
  • Academic Human Resources Ad Approval Notice
  • Copy of job advertisement
  • Applicant Flow Confirmation Page
  • Visa documents, if applicable
  • Background check documents, if applicable

Titles that Do Not Require a Competitive Recruitment

  • Original dean/chancellor’s letter to President recommending appointment should include:
    • Title
    • Start date and service period
    • Salary
  • Original chair/director’s letter to dean/chancellor recommending appointment should include:
    • Faculty vote including:
      • Number of faculty eligible to vote
      • Total vote in favor of action
      • Total vote against action
      • Total voters absent
      • Total voters abstaining
  • Original offer letter
  • 3 letters of recommendation (check job class code for exceptions)
  • Curriculum Vitae
  • UW biography form, signed
  • Visa documents, if applicable