Assistant Professor without Tenure


Appointment Details


  • Title: Assistant Professor without Tenure
  • Job Class Code: 0113
  • Service Period: 12 months
  • Limitations on Appointment: Appointment with the rank of Assistant Professor requires a demonstration of teaching and research ability beyond that ordinarily required of an instructor. Appointment with the rank of Assistant Professor WOT requires qualifications corresponding to those of an Assistant Professor, but with primary emphasis on research.
  • Length of Appointment: Normally held for a total of six years. The initial appointment is for a three-year term. In the second year, a decision is made concerning renewal of the appointment for a second three-year term. In the sixth year of appointment, the review for promotion to the Associate Professor level takes place. If promotion is denied, the appointment is extended for a seventh, terminal year.
  • Eligible for Tenure: No
    • Section 24-40. Faculty Without Tenure By Reason of Funding (WOT). Faculty appointed WOT do not hold tenure because all or part of his/her annual University-administered salary is derived from sources other than regularly appropriated state funds. Except for this distinction, WOT faculty members have the same rights, responsibilities, and obligations as tenure-track and tenured faculty members at those ranks. The description of their duties and qualifications for promotion and salary increases for reasons of merit are the same. Except for termination of funding as defined in Section 24-41. K, or for reasons of program elimination (see Section 25-52), such faculty members are not subject to removal, or discriminatory reduction in salary, except for cause (see Section 25-51).
  • Voting Rights: Eligible with 50% or more appointment.
  • Earn types: REG, PDR, LWO, S/L, TPS, ADS, ENS, MLP, E/C
  • Salary Requirements: Must meet University minimum.
  • Full-time/Part-time: Both. Faculty may be appointed to professorial ranks on less than full-time basis. The percentage of appointment must be clearly documented at the time of hire. The percent of appointment may affect voting rights.
  • Promotable: Yes
  • Competitive Recruitment Required: Yes
  • Additional Information:
    • For an Assistant Professor with a part-time appointment of 50% or greater, the first term of appointment is three years. The renewal procedures outlined above still apply, but the length of the second term of appointment varies according to the percentage of appointment:
      • 90%-100%: three years
      • 70%-89%: four years
      • 60%-69%: five years
      • 50%-59%: six years
    • In all cases, the mandatory review for promotion must be made during the last year of the second appointment term.
    • Adjustments in mandatory renewal year or promotion/tenure year: The counting of appointment years may be adjusted in two ways. First, the mandatory renewal and promotion/tenure dates are extended by one year if the faculty member takes a leave of absence that is both (1) more than 50% time and (2) six months or more in length during an academic year. Second, a faculty member who becomes a parent may apply for a waiver of one year in the count toward renewal and promotion, with a possible extension of a second year. (To apply for the waiver, the faculty member should send a requesting memo, with the Chair/Director’s approval, to their Dean/Chancellor’s Office.)

New Appointment Details


  • Educational Requirements: Must have a terminal degree
  • Documentation Required:
    • Original Dean/Chancellor’s letter to President recommending appointment should include:
      • Title
      • Start date and service period
      • Salary
    • Original Chair/Director’s letter to Dean/Chancellor recommending appointment should include:
      • Faculty vote
    • Original offer letter
    • 3 letters of recommendation
    • Curriculum Vitae
    • UW Biography Form, signed
    • Academic Human Resources Ad Approval Notice
    • Copy of job advertisement
    • Applicant Flow Confirmation Page
    • Visa documents, if applicable
    • Background Check documents, if applicable
  • Email approval from Academic Human Resources must be received by the hiring unit prior to entering the appointment in OPUS. This email approval must be included in the notes section of the PERM

Promotion Details


  • Assistant Professors WOT must be reviewed in their sixth year of appointment (unless the appointment is part-time) and a recommendation should be made concerning promotion to the Associate Professor level. These appointments are not eligible for tenure.
  • Promotion may be recommended prior to the sixth year; however, the candidate must have a strong, clearly demonstrated record of achievement in order to merit approval of an early promotion.
  • Possible recommendations at time of promotion in the mandatory year:
    1. Recommend approval.
    2. Recommend denial. The candidate’s appointment is then extended to a seventh and terminal year. Reconsideration of promotion/tenure in the seventh year is not allowed.
    3. Recommend postponement of the decision (the unit must specifically vote on a motion for postponement). A postponement can be made only in the sixth, mandatory year. In such cases the candidate is notified in writing by the Dean/Chancellor that if promotion/tenure is not approved in the seventh year, the appointment will terminate at the end of the second succeeding academic year (the eighth year of appointment).

Reappointment Details


  • Reappointment normally occurs during the second year of a three year term. There are three decisions that can be made:
    1. Recommend renewal of the appointment for a period which extends through the academic year in which a decision on promotion is required.
    2. Recommend non-renewal of the appointment, with termination at the end of the third year.
    3. Recommend postponement of the decision for one year (the unit must specifically vote on a motion for postponement). In such cases, mandatory promotion consideration in the sixth (or final) year still applies. After a postponement, the unit must consider the appointment renewal again in the third year of the candidate’s initial appointment. If, in the third year, a decision is made to terminate, the candidate’s appointment is extended to a fourth and terminal year.
  • Reappointment documentation: Reappointment decisions must be communicated in writing to an Assistant Professor before the end of the year in which the decision is mandatory.
  • Joint Assistant Professor without Tenure appointments must be considered for reappointment annually.

Separation Details


  • Emeritus Eligibility: No
  • A faculty member has a professional obligation to give a written notice of resignation at the earliest possible opportunity. Normally such resignations should be given at least three months prior to the termination date, or within 15 days of notification of terms of a reappointment, whichever occurs later, and should ordinarily become effective at the end of an academic year.
  • The unit should attempt to obtain such a letter with a statement from the faculty member indicating the name and address of next employer.
  • Separation action needs to be entered in OPUS.