Publication of search waiver procedures

Background and Identified Problems

The Department of Labor has a set of requirements for when and how to post a new academic position that is open to international applicants, but does allow for a waiver of those requirements in certain circumstances. The University, the Office of the Vice Provost for Academic Personnel (“AP”) and Equal Opportunity and Affirmative Action (“EOAA”) have been processing these requests on an ad hoc basis, but there was no consistency in the request process. The identified issues are:

  • Lack of clarity in request for waiver process
  • Waivers being requested after hiring decision completed
  • Inconsistent evaluation of waiver requests

Goals

  • Reduce the number of waiver requests made after the hiring decision has been completed
  • Maintain the selectivity of the search waiver process despite formal policy publication (do not encourage waivers)
  • Reduce the amount of time spent answering ‘one off’ questions about the search waiver process

Solutions

  • Clarify and publish the policies and procedures related to obtaining a search waiver for academic employment, specifying the timeline and requirements.

Results

  • New search waiver policy and request forms were published on the EOAA website in January of 2011
  • Policy publication has resulted in a decrease of waiver related phone calls made to Academic Personnel (no benchmark data)

Measurable Benefits

  • Policy publication has resulted in an 80% reduction in the number of requests after a hiring selection has been made
  • The policy publication has not led to an increase in waiver requests when compared to 2010 Future Steps
  • Project is complete, no further steps are needed